Anime Twin Cities, Inc. Policies:

Policy ID Title Policy Board Meeting Ratified
2013.08.12.1 VOTE 20180313.4 Minor Badge Price

“Starting 2019 13-17:   $40 Flat Rate” - Michelle, seconded Kim.  [5 Pass, Renee oppose, Joe not present]

August 12 2013
2013.08.12.2 VOTE 20130909.3 confirmation of vote for Jayson as chair for Detour 2015

confirmation of vote for Jayson as chair for Detour 2015

for: Lauren, Kim, John, Mike, Brian, Rin (via e-mail)
against: Damarra

August 12 2013
2013.09.09.1 VOTE 20130909.1 increase premium for insurance

increase premium to $35,000 insuramce coverage, effective immediately
vote passes with no objections

September 9 2013
2013.09.09.2 VOTE 20130909.2 appoint Kale as Charity/Community Fund Coordinator

appoint Kale as Charity/Community Fund Coordinator
vote passes by 3-1 count, with 1 absence and 2 abstains

September 9 2013
2013.10.14.1 VOTE 20131014.1 Clubs Coordinator

appointing Coordinator
all present vote in favor of Jay

October 14 2013
2013.10.14.2 VOTE 20131014.2 publish financial summary pie charts

publish financial summary pie charts and blurb
vote passes with no objections

October 14 2013
2013.11.11.1 VOTE 20131111.1 anti-harassment policy

approve policy after Rin incorporates edits that have been discussed
vote passes with no objections

November 11 2013
2014.03.10.1 VOTE 20140310.1 Trademarks

give John $1000 budget to pursue 10-year trademarks

March 10 2014
2014.03.10.2 VOTE 20140310.2 non alcohol policy

written policy should be a committee effort involving Jayson, Heather, JayColette, Rin [Lauren]
vote passes with no objections

March 10 2014
2014.04.14.1 VOTE 20140414.1 AD Logo Permission

grant Anime Detour Chair (or whoever s/he delegates) authority to determine who gets permission to use Detour logo
vote passes with no objections

April 14 2014
2014.05.12.1 VOTE 20140512.2 revised alcohol policy

Lauren's motion to approve policy with Rin's edit, seconded by John
vote passes with one objection (Mike)
will post on ATC website [John]

May 12 2014
2014.08.11.1 VOTE 20140811.1: raise AD 2016 attendance cap

motion to raise AD 2016 attendance cap to 5,500 (excluding staff), with reasons behind each individual board member vote [Lauren]  motion is defeated, 4 to 3

August 11 2014
2014.09.08.1 VOTE 20140908.1: add 80 badges outside of cap for Artists Alley

motion for adding possibly 80 badges outside of cap for Artists Alley [Lauren, John]
votes passes with no objections, with Kevin abstaining

September 8 2014
2014.10.13.1 VOTE 20141013.1: Anti-harassment policy

motion to vote on instituting policy with the understanding that Coordinators will meet to create a form for handling complaints that they will review with the board once they have determined their needs [Lauren, John]
vote passes with no objections

October 13 2014
2015.03.09.1 VOTE 20150309.1 Insurance claims

motion to make all insurance claims a board matter [Lauren, Troy]
vote passes with no objections

March 9 2015
2015.03.09.2 VOTE 20150309.2 authorize Kim to revise insurance deductibles

motion to authorize Kim to revise insurance deductibles as appropriate [Lauren, John]
vote passes with no objections

March 9 2015
2015.04.13.1 VOTE 20150413.1: Media Relations Appointment

VOTE to appoint Morgan Niemeyer as MR coordinator Lauren proposed, Sari seconded, [[VOTE: 7 FOR, 0 against]]

April 13 2015
2015.11.09.1 VOTE 20151109.1: Procedure on Revising Board Notes

Having looked over all the notes, we have redacted 3-4 times. We redacted a legal situation, a name, a contract process we wrote the wrong name on. I believe there are the only times.

If we are stating opinions on people, we should use initials epically if we do not have the consent or they are not at the meeting. I do feel the comment in question;

November 9 2015
2016.07.11.1 VOTE 20160711.1: Increase cap to 6000

Increase cap to 6000 member cap excluding, staff, vendors, guests, exhibitors for the 2017 convention cycle.

4 Yay  2 Nay 
Majority Vote - Motion passed

July 11 2016
2016.07.11.2 VOTE 20160711.2: mission statement

Vote on mission statement. Votes for change. Passed via (email vote)

Unanimous 5 for statement 2. 1 abstain

July 11 2016
2016.11.07.1 VOTE 20161107.1: Motion to open applications for 2019 chairman

Motion to open applications for 2019 chairman to be completed by January 31st 2017 - Dave
Seconded - Lauren
4 Yay
Abstain 2

November 7 2016
2016.11.07.2 VOTE 20170411.2: Motion to approve staff discount

Motion to approve staff discount

Dave - Troy second

4 in favor 3 opposed 4/3

Motion Passed

November 7 2016
2017.04.11.1 VOTE 20170411.1 Detour Badge Pricing

Michelle seconds

$45 at con

$50 Until Feb 1st

$60 Until Cutoff

$75 At the door

Motion passed

April 11 2017
2017.04.11.2 VOTE 20170411.3 Staff Flat Rate

Motion for $45 flat rate for staff

Lauren - Troy seconded  All in favor - Motion Passed

April 11 2017
2017.08.08.1 VOTE 20170808.1: ATC Branding Procedure

Andy Submitted a fully worded policy on a branding procedure for ATC and other branches.

This procedure outlines the steps involved in considering possible changes to Anime Twin Cities’ branding elements, which include, but are not limited to, logos and mascots. This procedure has three stages: Ideation, Development, and Review & Approve.

Troy Motions to approve the branding procedure as written. Kim Seconded. All in favor with Renee abstained. Motion Passes. 

August 8 2017
2018.01.09.1 VOTE 20180109.1: Equipment Rental Request Process

Andy Motions to approve with changes about renting prior to Anime Detour. Kim Seconded. All in Favor. No abstentions.

January 9 2018
2018.02.13.1 VOTE 20180213.1: Policy Indexing

Motion to approve the concept of the policy indexing to be maintained by the Secretary. Troy Motions. Renee Seconded. All in Favor.

February 13 2018
2018.03.13.1 VOTE 20180313.1: re-add consuite equipment back to the equipment rental list

“We re-add consuite equipment back to the equipment rental list” -

TROY , seconded Kim.  6 Pass, unanimous amongst present board

March 13 2018
2018.03.13.2 VOTE 20180313.2 Adult Badge Price

“Motion to keep regular badge price at $45 of early bird price and any potential 24h online opening after” - Andy, seconded Troy.  [6 Pass, unanimous amongst present board]

March 13 2018
2018.03.13.3 VOTE 20180313.3 Child Badge Price

“Starting 2019 6-12:   $15” - Michelle, seconded Renee.  [6 Pass, unanimous amongst present board

March 13 2018
2018.04.19.1 VOTE 20018419.1: Ratify the vote to appoint Lauren as our Community Coordinator

Ratify the vote to appoint Lauren as our Community Coordinator. Reprising yay votes. All in Favor. No abstentions. Kevin voted yes online.

April 19 2018
2018.06.12.1 VOTE 20180612.1: Ratify Vote: Approve Troy to Sign Contracts on Behalf of Anime Detour

Grant Troy permission to sign contracts on behalf of Anime Detour

All in Favor. Unanimous among all present

June 12 2018
2018.06.12.2 VOTE 20180612.2: Equipment Rental policy

Rental policy approved by the ATC board at the January 2018 board meetingMotion to set the pricing at $150 for the nonrefundable rental fee, and a deposit of $200 conditioned on return of equipment once inspection and approval has been obtained.

Tristan motions Joe seconded. Unanimous all here

June 12 2018
2018.07.10.1 VOTE 20180710.1: Equipment Request Wording
  • Confusion about wording if we need to receive 60 days, or vote upon it 60 days before need.
  • VOTE: Andy motion to change wording to clarify intent of receiving it 60 days in advance.  Kim seconds.  Vote passes, unanimous amongst all present (Andy, Kevin, Kim, Michelle, Tristan).
July 10 2018