open discussion: Jayson's diabetic retinopathy
may cost $2,000 out-of-pocket
currently discussing with other charitable organizations for funds
ATC is last resort; can't withdraw from Community fund, due to status as staff member
stated amount is not out of line with previous loans [Lauren]
can repay any loan in 2014 calendar year
â–º tentatively authorize $2,000 loan, with repayment plan to be determined
vote passes with no objections (Rin absent)
open discussion: Michelle's FB post about recycling containers [Andy]
more of a con matter [Michael]
SOS [Damarra]
potential involvement in three upcoming charity events (Second Harvest in Jan, Diabetics Walk in Feb, Polar Bear Plunge and 5k in March)
Chili contest/Gingerbread House-making: Sunday December 15th, 5pm
Heather is awaiting Coordinator reviews; Andy will send out received reviews apace
Holidazzle parade: Saturday November 30th or Saturday December 14th (evening of Detour meeting)
Clubs [JayColette]
contacted Registration for contact info of groups that registered for Anime Detour; plan to make directory
how-to for forming groups
Charities [Kale]
no updates
Detour [Gifford]
asking for $196K, over $192K determined at concise and stress-free budget meeting; extra padding for capital expenses, legal consultation
Merchandise costs have been kept in line this year
â–º grant $196K budget for AD 2014
vote passes with no objections
quick updates
newsletter [Lauren]: one person has expressed interest, but no bids yet
Anime on Big Screen [Mike]: Evangelion 2.22 on Sunday, 11/24 (moving to weekend to try for more viewers)
anime awards [Mike, John]: some progress have been made (one or two industry-based awards), but no details yet on logistics
Pride parade [JayColette]: applications in January
Lantern Lighting festival [JayColette]: applications in January
gaming event [John]
early November 2014
looking at different rooms (5,000 sq. ft. room, 3-4 rooms of 1,200 sq. ft each)
various area hotels (Thunderbird, Sofitel, etc.)
question: any venues that are not hotels? [Rin]
desired capacity of 200 people on computers, plus an additional 200 people
anti-harassment policy [Rin]
training would be conducted for Division Heads/Coordinators, which would then filter down to individual staff members
legalese, grammatical edits
any conflict-of-interest scenarios can be handled at the con level
â–º approve policy after Rin incorporates edits that have been discussed
vote passes with no objections
Holiday Geek Expo [John]
2-day bazaar/trade show at DoubleTree, first full weekend of December (7th-8th)
questions: is informational table free? can anyone man the table?
scholarship for Japanese exchange program [Lauren]
possible point people: Micah Snead, Cynthia Malinowski
John will make ATC announcements at next Detour staff meeting